This grant is established and sponsored by the IEEE Antennas and Propagation Society and administered by the Members and Benefits Committee. It is open to all 1st/2nd year Ph.D. students from any country of residence. The grant provides partial financial support for students planning to travel and attend the IEEE AP-S/URSI International Symposium to be held in July 2023, in Portland, OR, USA. This new program will provide awards (each with the amount of 1000 USD) for 20 students. The awards should be used to partially pay for the in-person conference attendance expenses (tickets, hotel accommodation, transportation, registration fee, etc.). The awarded students will receive the amount once they arrive to the conference registration desk at the conference venue.

To qualify for the grant

The applicants must be first- or second-year PhD students conducting their research in the IEEE AP-S areas of interest during the time of their applications.

They will physically participate in this AP-S conference. A recommendation letter from the student advisor is required that shows:

• the criterion of inperson attendance is satisfied,
• what year the student is at in her/his studies,
• their other travel expenses (i.e., plane tickets, visa, travel insurance, transportation, etc.) being covered by the advisor,
• overall recommendation of the student and her/his potential.

Applicants must submit a one-page personal statement highlighting their goals and objectives from attending the conference (best if the student is to present an accepted paper).

They must be IEEE AP-S Student Members (attach a copy of your valid membership card).

Past Ph.D. student awardees are not eligible.

Recipients of other IEEE AP-S Fellowship/Scholarship cannot apply to this grant.

Awardees should not receive other IEEE AP-S/URSI travel awards concurrently with this grant.

Potential Tasks for the Selected Applicants

Awardees are expected to volunteer for at least one full conference day or two half-days during the symposium. The tasks will be decided upon arrival by the local organizing committee, and might include but not limited to filling surveys and interacting with attendees, filling the IEEE AP-S booth and interacting with other Society members, supporting audio/video services, videotaping sessions, etc.

They will be supervised by the local arrangements committee and a local representative will guide them to complete their volunteering tasks.

After the end of the conference, each awardee will make a final report (maximum 3 pages, highlighting the tasks performed, the overall experience rating, and the benefits from attending IEEE AP-S/URSI Symposium in person as well as impact on her/his research program). Report must be submitted to the local organizing committee on the last day of the symposium (at the registration desk).

Each awardee must prepare and deliver a presentation to his home university/department/IEEE AP-S Chapter after returning from the conference highlighting the experience, she/he had to encourage more student participation in future IEEE AP-S events and attracting new student members to the Society.

Important Dates

Applications will be received via email (see contact information below). Each application should send a single PDF file that contains ALL required application documents (emails with multiple files will not be considered). The email subject line should read: Application for APS2023 student travel award, Name, country.

Applications will go through a review process and ranking by the IEEE AP-S Membership and Benefits Committee, which will make selection of the 20 awardees.

Contact Information

For more inquiries or to submit your applications for this IEEE AP-S Symposium Student Travel Grant, please contact Prof. George Shaker at gshaker@uwaterloo.ca