2023 APS Logo

IEEE International Symposium on Antennas and Propagation and USNC-URSI Radio Science Meeting

July 23–28, 2023 • Portland, Oregon, USA

23-28 July 2023 • Portland, Oregon, USA


23-28 July 2023 • Portland, Oregon, USA

Presentation Instructions

All regular and invited conference session presentations are in oral format. Student Paper Competition (SPC) finalists will present their work in poster format in addition to the oral presentation for judging.

To be included in the proceedings published in IEEE Xplore, all papers must be presented in person at the symposium. If you are unable to present your paper personally, please arrange for someone else to present it. If no one is available to present your work, notify the Technical Program Co-chairs as soon as possible (papers@2023.apsursi.org) so that it can be withdrawn. As per IEEE directives, papers that are not presented in person will not be included in the conference proceedings on IEEE Xplore.

All oral presentations have been allocated 20 minutes. The 20-minute time slot must include the presentation, questions, discussion, and the transition to the next presentation. Speakers should prepare a 15-16 minute presentation to allow 4-5 minutes for questions. Most speakers cover one to two slides per minute.

Sesson rooms will be equipped with a personal computer running a recent release of Microsoft Windows, Microsoft Office, and Adobe Acrobat Reader. The room will have a projection screen and the computer will be connected to a projector. Presentations may be in Microsoft PowerPoint or Adobe PDF format.

Authors should ensure that their presentations are loaded onto the computer in their assigned room 15 minutes before the beginning of the session. Presentations can be loaded onto the computers in the session rooms via USB flash memory stick or downloaded from the Internet.

Font incompatibilities, different resolutions for the projector, and differences in formats used around the world may cause problems that are difficult to resolve during your presentation time slot. Ensure that graphics, multimedia, or other files used by your presentation are included with your presentation. You may use the morning, session break, or lunch hour to load your presentation file on the computer in the presentation room and test it.

To avoid problems during your presentation, we recommend that you bring your presentation in multiple formats, such as PowerPoint and PDF. When generating an Adobe PDF file of your presentation, embed all fonts. The TrueType or OpenType fonts installed with Windows 11 and recent MS Office releases should be available on the projection computers. Adobe Type 1 fonts may be unavailable and must be embedded if used. Adobe Type 3 fonts (common in some installations of LaTex, for example) are discouraged as they do not scale well and may produce poor results when projected. If you choose not to create a PDF file with embedded fonts, we cannot guarantee that issues regarding fonts or file formats will be resolvable on site. We recommend that you store your presentation in more than one medium (e.g., a flash memory stick plus a backup device), and hand carry your presentation during travel.

The session chair(s) for your session will have a Feedback Form where they will mark whether or not your paper was presented during the session. If the Form indicates that the paper was not presented, it will be automatically withdrawn from appearing in IEEE Xplore. Before or after your session, please approach the session chair and make sure that he or she has marked your presence.